Preparing for Email Compliance and eDiscovery

There is no question that the standard for business communications has become email. Whether for internal communications, keeping in contact with suppliers or potential clients, your email contains important and sometimes confidential information that may be needed in the future.

Why would you put in place an email archiving policy?

Email is the primary form of written communication between your company and everyone else. It is vital that a record of that communication be retained, for two main reasons:

• To ensure that the company fulfills the requirements of email compliance regulations.

• To respond to legal issues such as eDiscovery requests (for which short or little notice is often given).

Why you may need an email archive solution

eDiscovery is the process of locating, securing and using documentation from a company's archives in a legal setting. Email is now treated as equal to paper based documents in terms of being valid and admissible in courts of law by existing regulations (HIPAA, FRCP and Sarbanes-Oxley). Failure to comply with these regulations or supply requested documentation can result in fines and fees equal to ten times the cost of an email archiving solution.

View the online demo of the ArchiveVault appliance and see why your business needs to implement an email archiving policy.

How to implement an archive solution

Email archiving solutions should be run on a dedicated system, separate from your existing email server. In most cases, you can implement more strict security policies on an archiving system than you can on your email server. You can isolate the system from would be attackers, simplify backups, and enjoy the peace of mind attained by having a complete backup of your email server system, should a hardware component fail. Use your email server for what it was intended for, receiving, filtering and sending email, and leave the archiving to your ArchiveVault Appliance.

Email Archiving and Compliance

Email archiving is becoming standard policy for modern companies. The implementation of a sane and solid email archiving policy will save your company time, money and resources in the long run. A system with a built-in recording, logging and a clear path for recovering your data is required. ArchiveVault is easily searchable, which will allow systems administrators and company executives to breathe easier.

Mail-Server Independent

The ArchiveVault system is mail-server independent. The device can sit in front of your existing mail-server infrastructure and smart-host messages to the internal MTA, or archive message post-delivery via the SMTP server. Sendmail, qMail, Postfix, Exim, Microsoft Exchange and other MTA's are supported.

ArchiveVault Hardware Appliance

ArchiveVault is a standalone appliance-based solution that provides all the tools you need to capture, store, and recover incoming, outgoing, and internal email. The archiving solution provides a secure web-based management utility to quickly search and find any email which has traversed the system.

Use ArchiveVault to save time and cost when deploying your archiving system. Whether you are an existing Atmail client looking to integrate our archiving technology into your environment or you rely on some other form of back-end email system, the ArchiveVault is the solution.